Minutes of Jan 21 Meeting held in Liverpool

Present: Mark Lancaster, Melissa George, Sinead Farrington
Apologies: Phil Burrows, Mrinal Dasgupta, Malcolm Fairbairn (but present for afternoon meeting with Liverpool LOC), Yoshi Uchida

Chair’s report:
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Committee composition:
–Chair welcomed new comittee member: Sinead Farrington (secretary/treasurer)
–Dasgupta replaces Stirling as theory representative.

Need new student reps – Mark will circulate request on HI-PHI and to group leaders, with election at annual HEPP meeting.

The Accelerator Particle Physics IOP group issued a standing invitation to propose a crossmember with their group. Melissa volunteered (she now works on MICE).

Division – nuclear/particle division disbanded
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– Noted that Joe Cole has produced an interesting history of the division.
– Disbanding raises the issue of the divisional prize. Within HEPP we have the early career HEP prize and Chadwick prize and so the Chair proposed a joint HEP/astroparticle prize as a new solution.
– Also raises the issue of joint HEPP/nuclear meetings. The proposal is to invite nuclear physics to hold a joint meeting every five years (with the next occasion being 2014/15).

Organisation of HEPP meeting
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The committee agreed to approach institutes in order of those who have organised HEPP meetings least recently.

Webpage
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– hepcomm.org.uk internal page available for HEPP IOP information.

Half day meetings
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– There have been four in the last year (LAr manchester, Future long baseline neutrinos QM, Young Theorists’ Forum IPPP, Tevscale gravity QM, New paths to Particle Dark matter, Oxford)
– proposal from accelerators – future accelerators for particle physics, asked for co-support
– Action agreed: submit a notice to HI-PHI informing people of the possibility to host IOP half day meetings.

Finance
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– budget for 2012 was 7k
– spend at end of november was 4.3k
– 2013 budget 8k
– Noted that the student conference fund has 25k for all IOP, capped at 250 each and we should encourage students to apply when possible.

(Approximate expenditure700 on prizes, 250-500 to annual meeting, newsletter 2k, half day meetings and conference sponsorship for the rest.)

Outreach News
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Ben Still who was awarded the HEPP early career outreach prize subsequently won the IOP communication prize.
Stephanie Hills – outreach liaison person based at CERN.
STFC is recruiting an outreach officer half time.

Public engagement fellowship scheme – new round (2 years).

CERN@school initiative is being launched.

See Neville Hollingsworth report attached for further details on outreach news.

Newsletter
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Melissa would like to release two newsletters per year. Mark will ask Claire for a breakdown of costs to inform the decision whether to support two newsletters, ideally to be distributed in February and August.

Next meeting
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The committee’s next meeting is intended to be soon after the IOP HEPP meeting in April.

In the afternoon the committee had a meeting with the Liverpool local organising committee of the IOP HEPP meeting 8-10 April. Organisation is very well underway and it promises to be an excellent meeting.

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